What the time clock records

Akordion records clock-in and clock-out times, the selected site, break times and other work details used by your employer. The employer can make supported corrections with an audit record. Company clock notices may record that you acknowledged them.

When you agree to this notice, your browser may request location immediately. It may continue refreshing location while the authenticated clock menu is visible. These readiness readings stay in browser memory. They are not uploaded as a trail of your movements. The location watch stops when the menu closes or the tab becomes hidden.

When you clock in, clock out or switch sites, one available location reading may be saved with that action. It may include coordinates, distance from the site and reported accuracy. This helps your employer review the punch; it does not prove all the time you worked.

There is no continuous background route tracking or live map of your movements. Starting or ending a break records its time without attaching coordinates or a photo.

After acknowledging the notice, you can still punch if you decline browser location permission, your phone cannot obtain a reading or the reading is inconclusive. The punch is marked location unknown, with a technical reason where available.

An off-site or unknown result does not by itself stop a punch or determine whether your hours are payable.

If your employer enables this feature, you can add a photo when clocking in or out so a person can review who made the punch. Akordion does not perform facial recognition or create a faceprint.

Photo capture is optional and does not prevent recording a punch if it is unavailable.

Your employer’s authorized account users can review work records. Akordion and its service providers process information to run and support the service. Some providers process information outside Canada. The Privacy Policy lists those providers and explains how to ask about their practices.

The employer’s location and photo retention setting is 12 months by default and can be set from 1 to 60 months. This sets the cleanup window for coordinates, distances, accuracy values and punch photos in active records. Removal depends on the cleanup process running. Times, hours, location status and technical reason labels remain with the work record.

Ask your employer which retention period and cleanup schedule apply. Downloads and backups may have separate retention periods.

The app asks you to acknowledge the notice before location-capturing punch actions. Browser permission is a separate choice; declining location still allows a punch with location unknown after acknowledgement.

If you do not wish to acknowledge the notice, ask your employer how to record your hours another way. Ask your employer to see your records, correct an error or explain its use of location and photos.

The full Privacy Policy is available online. You can also ask Akordion’s Privacy Contact for assistance at support@akordion.app.